Grants Officer (NCCI) – International Organization for Migration – Niger
- Niamey, Niamey Urban Community, Niger
- Catégorie de l'Offre: Donor Relations/Grants Management
- Date de l'offre:20 Oct 2017
- Partager l'annonce:
Description du Poste
Position Title : Grants Officer (NCCI)
Duty Station : Niamey, Niger
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 01 November 2017
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Bahamas, Belize, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi,
Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
Under the overall guidance of the Chief of Mission and Programme Manager/Chief of Party and under the direct supervision of the Deputy Programme Manager/ Deputy Chief of Party, the successful candidate will be responsible for organizing, tracking and monitoring all aspects of the grant cycle of the Niger Community Cohesion Initiative (NCCI), funded by the USAID Office of Transition Initiatives (USAID/OTI). This includes ensuring the thorough administration of all grant requirements and overseeing all aspects of the donor-provided grant activity database as a means of tracking each grant from start-up through to close out.
The Grants Officer will be one of the administrators of USAID/OTI program activity database, with the overall responsibility of ensuring that grant content and process consistently meet programme objectives, IOM standards and USAID/OTI requirements. The successful candidate will strengthen and maintain the necessary administrative structures and inter-departmental processes, both within NCCI and between the program, the IOM Niger Country Mission and IOM Washington Community Stabilization Unit (CSU), in order to ensure grant transparency, smooth implementation, reporting, requisite controls and monitoring.
Core Functions / Responsibilities:
1. Supervise Grants Unit staff, provide training on all related aspects of the grants management
process and database maintenance, and ensure a high level of performance with the Grants
1. Oversee the development, tracking and control of grant proposals and approved grant activities. Identify and make recommendations for the resolution of bottlenecks to the Deputy Program Manager and Program Manager.
2. Review and provide feedback on the accuracy of the Work Plan Tracker, Grant Activity Matrix, YL and GL Commitment Tracker, Grant Closure Matrix, Internal Disbursement Tracker and Datalink for weekly reporting to the NCCI Deputy Program Manager and Program Manager.
3. Ensure the proper filing of grant support documents on OTI Anywhere as well as hard grant folders, spot-checking weekly to support compliance with IOM and OTI rules and regulations.
4. For grant closure requests, review all supporting documents in soft-copy grant files (located on OTI Anywhere), hard copy grant folders and that all database actions are fully completed prior to the submission to OTI for closure approval.
5. Develop, enhance and maintain systems of communication and data transfer with all program units in Niamey and the field and maintain appropriate, program-wide standards of grant integrity, data collection and management, and information flow. Liaise with and provide training to staff, as needed, on how to document the grant life cycle.
6. Ensure the Database includes a system for the centralized financial tracking of all grant disbursements and support GU staff in the weekly reconciliation of Grants Database financial tracking with IOM’s financial systems. Incorporate grant expenditure updates in weekly updates of grant activity trackers for the NCCI Senior Management Team (SMT).
7. Produce reports and run queries from the database in a rapid fashion as requested by the Senior Management Team (SMT) and develop reporting templates and refine existing mechanisms as required to ensure appropriate institutional memory in the area of the GAC and the management of that cycle.
8. Support the admin/finance team with the overall control of grant expenditures. Make sure that all expenditures made on the program are properly coded, as per IOM’s accountancy system.
9. In line with the GAC, liaise with NCCI counterparts and the donor as needed to revise and update the database.
10. Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Experience in community-based and/or small-grants programming desirable, particularly in the areas of infrastructure works, procurement and civil-society strengthening;
• Experience with the United States Agency for International Development (USAID)
programmes, preferably with the Office of Transition Initiatives (OTI);
• Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols, and experience working in a phase III or above security environment;
• Experience in graphic design, Power Point or other software to generate sophisticated reporting;
• Reporting and database experience required, preferably with Microsoft Access.
Fluency in English is required. Working knowledge of French and any Regional Language(s) is an advantage.
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Comment postulerInterested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 01 November 2017 at the latest, referring to this advertisement. For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-... In order for an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system. Posting period: From 19.10.2017 to 01.11.2017 Requisition: VN 2017/228 (P) - Grants Officer (NCCI) (P2) - Niamey, Niger (55212617) Released Posting: Posting NC55212652 (55212652) Released
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